Set door access schedules

Access schedules ensure that a door can only be accessed during a defined time period. When applied to a group, Access schedules ensure that members of this group can only unlock doors during a defined time period. When applied to elevators, Access schedules make sure an elevator stop can only be accessed during a defined time period.

Example

• As an admin, you want to ensure that your Main entrance can only be accessed from Mondays to Fridays between 7 a.m. and 6 p.m. To accomplish this, you can establish an Access schedule for the Main entrance, encompassing the time frame of Mondays to Fridays, between 7 a.m. and 6 p.m.

• As an admin, you want to ensure that members of the Visitors group can only access doors on Mondays and Wednesdays between 9 a.m. and 11 a.m. To achieve this, you can set up an Access schedule specifically for the Visitors group, covering the time slots on Mondays and Wednesdays from 9 a.m. to 11 a.m.

1. Scroll down on the Doors detail page
2. Select the on Access schedules tab
3. Enable the Time restriction toggle
4. Click on Add schedule
5. Select Access
6. In the Type dropdown, choose between Single Event or a Recurring Event:

• For Single Events, you can select the access schedule to occur all day and for a specific time window
• For Recurring Events, you can select the access schedule to occur on a specific day within a time period, or restrict access on that door all day

7. Add a start/end date and time
8. Click Save

Set an access schedule exception for a door

Access schedule exceptions ('Holiday schedules') allow you to override a previously set access schedule and deny access during a defined time period.

There can be three types of Access schedule exceptions:

• Single event: the door deny access once, during the selected time period
• Recurring event: the door deny access on a repeating schedule
• Holiday events: the door will deny access during public holidays, based on region-specific calendars

Example

• As an admin, you want to ensure that your Main entrance, typically accessible on weekdays, seamlessly transitions to a non-accessible state on specific days, e.g. on holidays. To achieve this, you can set an Access schedule exception for these doors by defining the specific days manually or simply selecting from the list of holidays in your region.

1. On your place dashboard, click on Doors
2. Select the door you want to set an access schedule exception for
3. Scroll down and select the Access schedules tab
4. Click on Add schedule
5. Select Exception
6. In the Type dropdown, you can choose between Single event, Recurring event, or Holiday events. Based on your selection, follow the instructions below.

On a single event

To deny access only once, you can add a single event as exception to override an access schedule.

1. Open the Type dropdown and select Single event
2. Add a start/end date and time. If the access should be denied all day, enable the All day toggle.
3. Click Save

On a recurring event

To deny access more than once, you can add a recurring event as exception to override an access schedule.

1. Open the Type dropdown and select Recurring event
2. Select the days on which access should be denied
3. Add a start/end date and time. If access should be denied all day, enable the All day toggle.
4. Click Save

On a holiday event

To deny access on certain holidays, you can add a whole holidays list that is specific for your country as exception by choosing Holiday events option.

1. Open the Type dropdown and select Holiday events
2. Open the Holiday region dropdown and select your region
3. Use the checkboxes to select or deselect holidays as needed
4. For holidays that fall on a weekend, you can enable the Observed holiday toggle to make sure the preceding Friday or following Monday will be observed as holiday
5. Click Save

Edit, disable, or delete access schedules

Access schedules are presented in a weekly view by default. To edit, disable or delete a schedule, you must switch to the list view.

1. On your place dashboard, click on Doors
2. Select the door you want to modify an access schedule for
3. Scroll down and select Access schedules tab
4. Open the Weekly view dropdown and switch to List view
5. Based on what you want to achieve, follow the instructions below:

• Edit: open the schedule and make your adjustments
• Enable/disable: navigate to the schedule you want to enable/disable, and use the toggle next to it. Alternatively, you can select it using the checkbox on the left, and click Enable/Disable
• Delete: select the schedule you want to delete using the checkbox on the left, and click Delete

tip

Do you have elevators at your facility? With Kisi, you can access schedules for elevators, too.